Your all-in-one studio management solution
Regirio empowers dance studios, gymnastics academies, martial arts schools, music programs, and other instructor-led class businesses to simplify operations, engage their community, and drive growth. Say goodbye to administrative headaches and hello to more time doing what you love – teaching!
Complete Studio Management
Everything you need to run your studio
From scheduling to payments, communications to reporting – Regirio handles it all so you can focus on teaching.
- Intuitive Drag-and-Drop Schedule Builder: Easily create and modify recurring classes, workshops, private lessons, and special events.
- Capacity Management: Set maximum student limits per class to prevent overcrowding and ensure quality instruction.
- Instructor Assignment & Availability: Assign instructors to classes and manage their availability, preventing double-bookings.
- Room/Facility Booking: Allocate specific rooms or spaces to classes, optimizing facility usage.
- Session & Term Management: Define academic terms, sessions, or seasons with clear start and end dates for organized enrollment.
- Waitlist Automation: Automatically manage waitlists, notifying interested students when a spot opens up and allowing them to enroll.
- Class Cloning/Duplication: Quickly duplicate existing classes or schedules for new terms or multiple locations, saving significant time.
- Attendance Tracking: Digital check-in for students (via mobile app, QR code, or kiosk) with real-time attendance logs for instructors.
- Branded Online Registration Portal: A customizable, secure portal for students and parents to browse classes, register, and manage their accounts 24/7.
- Flexible Enrollment Options: Support for single-class drop-ins, multi-class packages, recurring memberships, and custom payment plans.
- Automated Waivers & Digital Signatures: Integrate customizable digital waivers and agreements into the registration process for legal compliance and paperless onboarding.
- Family Account Management: Enable parents to manage multiple students under a single account, including consolidated billing and class registration.
- Trial Class Management: Easily offer and track trial classes, converting prospects into enrolled students.
- Embeddable Registration Widgets: Seamlessly integrate schedules and registration forms directly onto your existing website.
- Automated Recurring Billing: Set up automatic tuition payments (monthly, quarterly, annually) with auto-retry for failed payments.
- Integrated Payment Processing: Securely accept online payments via credit card, debit card, ACH/eCheck, and in-person payments.
- Invoicing & Financial Tracking: Generate professional invoices, track outstanding balances, and send automated payment reminders.
- Discounts & Promotions: Apply sibling discounts, early-bird pricing, multi-class discounts, and custom coupon codes.
- Refund Management: Efficiently process full or partial refunds directly within the system.
- Point-of-Sale (POS) System: Manage in-studio sales of merchandise, uniforms, or event tickets with integrated inventory tracking.
- Comprehensive Financial Reporting: Access detailed reports on revenue, outstanding balances, payment history, and profitability.
- Automated Notifications: Send personalized email and SMS reminders for upcoming classes, payment due dates, overdue invoices, and class changes.
- Bulk Email & SMS Messaging: Communicate instantly with all students, specific classes, or custom segments (e.g., parents of a specific level).
- Parent/Student Portal: A dedicated portal for clients to view schedules, payment history, attendance, make payments, and update their information.
- Staff Communication Tools: Internal messaging or notification system for instructors and administrators.
- News & Announcements: Post important updates, studio news, and event details directly to the client portal or send via mass communication.
- Customizable Email Templates: Create branded and personalized email and SMS templates for various communications.
- Detailed Student Profiles: Centralized database for student information, including contact details, emergency contacts, medical notes, attendance history, and skill progression.
- Lead Management & Nurturing: Track prospective students from inquiry to enrollment with automated follow-up sequences.
- Skill & Progression Tracking: (Especially for dance, gymnastics, martial arts) Track student skill acquisition, belt ranks, levels, and prerequisites.
- Membership Management: Define and manage various membership types with associated benefits and access levels.
- Notes & Attachments: Add private notes to student profiles for instructors and administrators, and attach relevant documents.
- Instructor Scheduling & Management: Assign classes, track teaching hours, and manage instructor availability.
- Payroll Reporting: Generate reports to simplify payroll calculation for instructors based on classes taught or hours worked.
- User Roles & Permissions: Define granular access levels for different staff members (e.g., administrator, instructor, front desk).
- Staff Portals: Dedicated access for instructors to view their schedules, class rosters, attendance, and student notes.
- Recital & Event Management: Tools for organizing performances, assigning costumes, managing ticket sales, and creating rehearsal schedules.
- Costume/Uniform Management: Track student measurements, assign costumes to classes, and manage inventory/orders.
- Private Lesson Booking: Streamlined booking and payment for one-on-one sessions with specific instructors.
- Reporting & Analytics Dashboard: Visual dashboards providing insights into enrollment trends, revenue, attendance, class popularity, and student retention.
- Mobile App (Optional, but highly valued): Branded mobile app for students/parents for easy booking, notifications, and account management, and for instructors to manage classes on the go.
- Cloud-Based Accessibility: Access your studio management system from anywhere, on any device.
- Data Security & Privacy (GDPR/CCPA Compliant): Robust security measures to protect sensitive student and financial data.
- Reliable Customer Support: Access to responsive support via phone, email, and/or live chat.
- Data Import/Export: Tools to easily migrate existing data and export reports.
- API & Integrations: (For advanced users) Ability to integrate with other tools like accounting software (e.g., QuickBooks), marketing platforms, or virtual class platforms (e.g., Zoom).
Ready to transform your studio?
Join thousands of studios already using Regirio to streamline their operations and grow their business.